Recommendations for High-Volume Interview Scheduling Software?
I’m on the lookout for interview booking software that can handle high volumes. I’ve tried Zoom Scheduler, MS Bookings, Calendly, HubSpot (which we use as our CRM and makeshift ATS), among others, but I haven’t found the perfect fit yet. I’d appreciate any recommendations based on your experiences, including the pros and cons, as I’m looking to streamline our scheduling process.
A Bit of Context:
- We conduct between 700 to 950 interviews annually, averaging 10 to 60 interviews per week over a span of 38 weeks.
- Our interviews aren’t scheduled on a fixed rota, and our interview panels (consisting of two members) vary from day to day and hour to hour. Staff members are brought in based on their subject expertise pertinent to specific candidates, making our HR support also variable throughout the day (our small team wears multiple hats).
Last year, I manually scheduled 750 interviews, and I’d really like to reclaim that time this year. Ideally, I’m looking for a solution that lets me send out a booking page with specific time slots available on chosen days. I’d also like the flexibility to either assign panel members by day/time or add them to the booking post-confirmation (the latter is less desirable). From what I’ve seen, most tools require either a consistent team setup or a rota for random distribution of bookings.
Is there a tool, whether one of the ones I’ve mentioned or another option, that allows candidates to book their own time slots while giving me the flexibility to adjust the interview panel as needed? Any advice would be greatly appreciated!
It sounds like you’re dealing with a complex scheduling scenario, and I can understand the challenge of finding a tool that meets your specific needs. Based on your description, here are some recommendations that might help streamline your interview booking process:
Downside: The learning curve can be steep, and you might need to spend some time setting it up to your exact specifications.
Microsoft Teams with Bookings Integration:
Downside: The integration may not be as intuitive as standalone scheduling tools, and you may still face limitations with dynamically changing teams.
SimplyBook.me:
Downside: Pricing can be on the high side as you add more features, and the user interface may not be as user-friendly compared to others.
10to8:
Downside: Some users report issues with syncing calendars, so you may need to test it thoroughly.
ScheduleOnce (now known as OnceHub):
In your case, since you value flexibility and the ability to adjust panel members dynamically, I would recommend giving Acuity Scheduling or SimplyBook.me a try first. Both have the necessary features that seem to align with your needs for managing a large volume of interviews without locking you into a rigid structure.
Whichever solution you choose, make sure to take advantage of trial periods or demos to ensure it fits seamlessly into your workflow!