Deciding between Loxo and Recruit CRM… help?

Choosing Between Loxo and Recruit CRM: A Guide for Small Recruitment Firms

Selecting the right Applicant Tracking System (ATS) and Customer Relationship Management (CRM) tool is a critical decision for any recruitment agency aiming to optimize its operations. For small teams of 3-4 staff members, the focus often centers on enhancing client experience, streamlining workflows, and maintaining active engagement with candidates and clients. If you’re currently evaluating Loxo and Recruit CRM, this article will help clarify which platform best aligns with your essential needs.

Understanding Your Core Requirements

For small recruitment firms, the key functionalities typically include:

• A seamless online experience for clients and candidates—particularly in assessing submissions and providing feedback without requiring login hassles.
• Automation of workflows and tasks—to prevent oversights and enhance efficiency, with auto-generated steps for each search process.
• Follow-up automation—ensuring prospective clients and candidates stay engaged and responsive, reducing the risk of ghosting.
• CRM capabilities—a drip, sequenced communication system that keeps your firm top-of-mind for clients and candidates through regular reminders and interaction prompts.

Evaluating Loxo and Recruit CRM

Both platforms are reputable and offer a range of features that cater to the needs of small recruitment teams. While they share many similarities, understanding their strengths can help you make an informed choice.

Loxo:

• Client and Candidate Portal Experience: Loxo offers intuitive portals that facilitate online submissions and feedback, aligning well with your goal for a frictionless online experience.
• Workflow Automation: It provides customizable automation options for task assignment and follow-ups, ensuring no step in your recruitment process is overlooked.
• Communication Automation: Loxo excels in automating client and candidate outreach, enabling targeted drip campaigns and scheduled follow-ups to maintain engagement.
• User Interface: Known for its user-friendly design, Loxo can be quickly adopted by small teams without extensive training.

Recruit CRM:

• Experience for Users and Submissions: Recruit CRM provides a straightforward portal system that supports online submissions and easy status updates, addressing your emphasis on online interaction.
• Workflow and Task Automation: Its automation features allow for creating custom pipelines with automatic reminders and task assignments, helping streamline your processes.
• CRM Functionality: Recruit CRM offers robust outreach sequences and email automation, making it easier to maintain consistent communication.
• Cost-Effectiveness: Often noted for its affordability, it may appeal to smaller teams seeking a

Recruitment podcast questions

Enhancing Your Recruitment Strategies: Insights and Engagement Tips for Internal Recruiters and Hiring Managers

In today’s competitive talent landscape, effective recruitment practices are more vital than ever. Recognizing the importance of sharing valuable insights and fostering a community of hiring professionals, I recently launched a dedicated recruitment podcast aimed at internal recruiters and hiring managers. As I work to refine this resource, I’d like to seek your expert opinions on how to maximize its relevance and reach.

Understanding the Needs of Recruitment Professionals

Creating content that resonates with recruitment practitioners requires insight into their interests and preferences. What types of topics are most compelling for internal recruiters and hiring managers? Perhaps sessions on innovative sourcing techniques, employer branding strategies, candidate experience enhancements, or optimizing interview processes would be valuable. Your input can help shape a podcast lineup that addresses real-world challenges and delivers actionable advice.

Preferred Listening Platforms

The convenience and accessibility of podcast platforms play a crucial role in audience engagement. Which platforms do you prefer for consuming podcast content? Popular options include Spotify, Apple Podcasts, Google Podcasts, and others. Knowing your preferred platform can guide distribution strategies to ensure the content is easy to access and discover.

Optimal Timing for Consumption

Timing can significantly influence podcast listenership. When do you typically find time to listen? During commutes, work breaks, or leisure moments? Understanding your routines—such as whether mornings, afternoons, or evenings are ideal—can help schedule episodes for maximum impact and convenience.

Your Feedback Matters

If you’re involved in recruitment or HR, your insights can help tailor this podcast to better serve the community. Your experiences and preferences will guide content creation and distribution, ensuring the podcast adds genuine value to your professional journey.

Thank you for your time and input. Together, we can build a resource that supports and elevates recruitment professionals everywhere.

Lead Gen for Recruitment Agencies – what’s actually working these days?

Effective Strategies for Lead Generation in Recruitment Agencies: Insights and Trends

In the highly competitive landscape of recruitment, securing quality leads remains a constant challenge. As market dynamics evolve, recruitment agencies are continually exploring new methods to attract potential clients and candidates. This article delves into current lead generation strategies, examines what’s working today, and highlights emerging tools and approaches that can give your agency a competitive edge.

Evaluating Traditional Approaches

Historically, email outreach has been a staple tactic for recruitment agencies aiming to connect with potential clients or candidates. However, recent experiences suggest that cold email campaigns, even when directed towards agencies, may not yield significant results. Low engagement rates and limited conversion emphasize the need to revisit and refine outreach strategies.

The Shift Toward Multichannel Outreach

Recently, many agencies have begun experimenting with multichannel outreach campaigns. Tools like Lemlist enable the integration of email, social media, and other communication channels to reach prospects more effectively. While these approaches show promise, it’s still too early to conclusively determine their effectiveness. Continuous testing and optimization are crucial to identify what works best for your specific target audience.

Inbound Marketing: A Proven Tactic

One of the most reliable lead generation methods observed is inbound marketing. Content marketing, SEO, and targeted advertising attract prospective clients organically, resulting in inbound inquiries. These leads tend to be more qualified, reducing the time and effort needed for follow-up and increasing the likelihood of successful placements.

Emerging Tools and Future Trends

To stay ahead in a competitive field, recruitment agencies should keep an eye on innovative tools and approaches. AI-driven platforms, data analytics, and personalized outreach automation are transforming how agencies identify and engage potential clients and candidates. Exploring these technologies can unlock new opportunities for effective lead generation.

Conclusion

While traditional methods like email outreach may face diminishing returns, leveraging multichannel campaigns and focusing on inbound marketing have proven beneficial. Staying adaptable and embracing emerging technologies will be essential for recruitment agencies striving to generate high-quality leads in today’s evolving market. Regularly assess your strategies, test new tools, and remain attuned to industry innovations to ensure your agency remains a top choice for clients and candidates alike.

Interested in learning more about innovative recruitment marketing strategies? Subscribe to our newsletter for the latest insights and tools to enhance your lead generation efforts.

Civil engineering recruiting in the US is brutal – I need perspective

Understanding the Challenges of Civil Engineering Recruitment in the United States: A Perspective

The recruiting landscape for civil engineering professionals in the United States, especially within the Midwest and East Coast regions, has become increasingly complex and challenging. As a recruitment agency specializing in sourcing highly qualified PE-licensed engineers across domains such as transportation, infrastructure, buildings, and construction inspection, we are witnessing firsthand the difficulties in connecting talented candidates with suitable opportunities.

Our Approach and Commitment

We pride ourselves on maintaining a professional and respectful recruitment process. Unlike aggressive or pushy recruiting tactics, our strategy involves a thorough understanding of the market, including project requirements, role responsibilities, and the professional aspirations of our candidates. When reaching out, we provide detailed information about salary ranges, job responsibilities, locations, and project specifics. We ensure all questions are answered promptly, fostering clarity and trust. Our goal is to honor the integrity of the civil engineering profession and to facilitate mutually beneficial matches.

The Current Recruitment Reality

Despite our meticulous approach, the results have been deeply frustrating. On average, each open position prompts us to send over 30 personalized messages, yet response rates remain low—often only one or two replies. When engagement occurs, conversations are promising, with candidates expressing interest and sharing enthusiasm. However, this interest frequently does not translate into subsequent steps—resumes are not submitted, follow-up conversations are not scheduled, and responses cease altogether.

While we have achieved some success—placing a few engineers here and there—the volume and consistency of placements remain limited. These challenges raise important questions about the nature of the civil engineering job market for licensed professionals in the U.S.

Market Dynamics and Candidate Behavior

We recognize that client needs, project budgets, and industry standards are stable and well-defined. The disconnect appears to lie within the candidate pool itself. PE-licensed engineers in these regions seem particularly hesitant or unresponsive, even when presented with appealing, well-compensated opportunities accompanied by detailed descriptions. This raises several questions: Is this typical across the industry? Are potential candidates less willing to explore new roles? Or might there be factors influencing their responsiveness, such as market saturation, job satisfaction, or passive job-seeking behaviors?

Seeking Insights and Solutions

Given these experiences, we are eager to understand whether other recruitment professionals face similar obstacles. How do you effectively engage passive candidates in a competitive market? What strategies have proven successful in overcoming candidate ghosting or inertia? Are there specific signals or approaches that encourage more active participation?

Conclusion

The civil engineering recruitment

Internal Recruiters vs Agency Recruiters, who Actually Gets the Better Data?

Comparing Internal and Agency Recruiters: Which Provides More Valuable Data for Effective Hiring?

Transitioning from an agency recruitment role to an in-house hiring position offers a unique perspective on the recruitment landscape. Having experienced both sides, I’ve observed notable differences in the type and depth of data accessible to recruiters, which directly influences decision-making processes.

Agency Recruiters: A Broader View of Market Dynamics

While working on the agency side, I found that we had a comprehensive understanding of candidate behavior and market trends. This included detailed insights into:

• Candidate interviewing patterns across multiple clients
• Average stages of the offer process
• Competitive salary benchmarks
• Candidate feedback about the hiring process
• Market supply and demand dynamics

This information allowed us to advise clients strategically, optimize outreach efforts, and understand where the talent pool was most active. However, this data was primarily external-focused, giving us a macro view of the market rather than internal company-specific metrics.

In-House Recruiters: Deep Dive into Internal Metrics

After moving into an internal recruiting role, my access shifted towards internal organizational data. This includes metrics such as:

• Hiring manager satisfaction and feedback
• Time-to-hire and process bottlenecks
• Quality of hire and onboarding success
• Post-hire performance and retention rates
• Internal applicant flow and sourcing effectiveness

This data is crucial for understanding the efficiency and effectiveness of our internal processes, enabling targeted improvements and strategic workforce planning.

Understanding the Blind Spots

Despite the strengths of both approaches, each has its blind spots. Agency data may lack granular internal context, such as team dynamics and internal candidate pools. Conversely, internal data might not fully capture market conditions or external candidate behaviors, which can lead to a less informed external talent sourcing strategy.

Which Provides More Useful Daily Insights?

The answer often depends on the specific goals of the recruitment function. For market intelligence and understanding external talent trends, agency data remains invaluable. Meanwhile, internal metrics are essential for optimizing hiring processes and ensuring quality hires.

Conclusion

Both internal and agency recruiters gather critical data that, when combined, can offer a comprehensive understanding of recruitment challenges and opportunities. For organizations aiming to enhance their talent acquisition strategies, leveraging both internal metrics and external market insights can lead to more informed, strategic decisions.

Your Experience

In your recruitment journey, which side has provided you with more actionable insights? Have you found a way to integrate the strengths of both into a cohesive strategy? Share your thoughts

Anyone worked with Christian and Timbers or similar cybersecurity recruiting firms?

Seeking Expertise in Cybersecurity Recruitment: Evaluating Christian and Timbers

Recruiting top-tier cybersecurity professionals remains a critical challenge for many organizations. The increasing complexity of cybersecurity roles—ranging from SOC analysts and cloud security specialists to vulnerability management experts—demands recruiters who not only understand the technical landscape but also possess the ability to identify candidates with genuine hands-on experience.

Recently, I’ve encountered difficulties in sourcing qualified candidates through traditional channels. Many resumes showcase impressive backgrounds, yet upon closer evaluation, candidates often lack the practical, real-world expertise necessary for roles that require immediate and effective security response capabilities.

In my search for specialized recruitment support, I came across Christian and Timbers, a firm that claims to have a dedicated focus on cybersecurity staffing. Unlike general technology staffing agencies that tend to route profiles without much customization, I am interested in working with recruiters who truly understand the nuances of cybersecurity roles and can deliver candidates with the right skill set.

If your organization has had experience engaging with Christian and Timbers for cybersecurity hiring, I would appreciate your insights. Did they take the time to understand the specific requirements of your open roles? Were they successful in presenting highly qualified candidates who matched your criteria? Alternatively, if you have worked with other cybersecurity-focused recruitment firms and found them to be more effective, I welcome your recommendations.

Your feedback will be invaluable in guiding my next steps toward building a proficient cybersecurity team. Thank you in advance for sharing your experiences.

Sourcing is the worst part of Recruitment

Understanding the Challenges of Sourcing in Recruitment: A Junior Recruiter’s Perspective

Hello, everyone. My name is Pedro, and I’m a junior recruiter currently working at a recruitment agency in Spain. While I genuinely enjoy many aspects of my role, I find sourcing to be particularly challenging and, quite frankly, a bit overwhelming.

Sourcing, the task of identifying and engaging potential candidates, is a fundamental component of the recruitment process. However, many professionals in the field, especially those starting their careers, may find this stage to be the most labor-intensive and least rewarding. The manual nature of sourcing often involves sifting through countless resumes, searching multiple platforms, and trying to connect with suitable candidates—activities that can feel repetitive and inefficient.

This sentiment isn’t unique to me; it resonates with many in the recruitment industry who seek more streamlined and effective methods to identify talent. The recurring frustrations highlight an essential need for innovation within sourcing practices—be it through advanced tools, automation, or improved processes that reduce manual effort and enhance productivity.

As the recruitment landscape continues to evolve, embracing technology and refining sourcing strategies will be key to making this vital stage more efficient and less burdensome. For fellow recruiters facing similar challenges, exploring new tools and sharing best practices can make a significant difference.

In conclusion, while sourcing remains a critical part of recruiting, its current manual and time-consuming nature can be discouraging. Recognizing these struggles is the first step toward adopting smarter, more efficient approaches that can benefit both recruiters and the candidates they serve.

Anyone else notice candidates can instantly tell when you’re using AI for outreach?

The Challenges of Using AI in Candidate Outreach: Human Perception and Response Rates

In the evolving landscape of recruitment and outreach, leveraging artificial intelligence (AI) has become increasingly popular for streamlining communication processes. However, recent observations suggest that the use of AI-generated messages may inadvertently hinder response rates, as candidates appear to recognize and respond differently to automated outreach.

The Reality of AI-Generated Communication

Many recruiters and professionals experimenting with AI tools have reported a noticeable decline in engagement when employing AI-crafted outreach messages. Despite efforts to personalize these messages, candidates often detect the automated nature behind them. Common feedback includes inquiries such as, “Is this automated?” or instances where recipients simply do not respond.

Understanding Why AI Messages May Fall Short

One prevalent theory is that AI language models tend to produce responses that are overly polished and consistent, which can seem unnatural. Human communication inherently contains imperfections—small mistakes, casual phrasing, or subtle personality traits—that make a message feel genuine and relatable. AI-generated messages, while professional and grammatically flawless, may lack this human touch, leading recipients to perceive them as impersonal or robotic.

Balancing AI Assistance with Personalization

While AI tools are invaluable for tasks such as research, data summarization, or drafting initial outreach templates, relying solely on AI for personalized communication can be counterproductive. Some professionals have found that reverting to manually crafting messages—adding personalized touches and natural language—restores responsiveness. This approach helps foster authentic connections, which appear to resonate more effectively with candidates.

Recommendations for Effective Outreach

• Use AI as a Support Tool: Leverage AI for research, idea generation, or drafting rough versions of messages instead of complete automation.
• Inject Personalization Manually: Tailor each message to the individual, incorporating specific details or anecdotes that AI might overlook.
• Maintain Natural Language: Write in a conversational tone, allowing for minor imperfections that mirror human communication.
• Test and Iterate: Monitor response rates and adjust your approach accordingly, blending AI assistance with personal input.

Conclusion

The intersection of AI and human communication in outreach efforts presents both opportunities and challenges. Recognizing the importance of authentic, personable messaging can significantly impact engagement levels. As the landscape continues to evolve, professionals should find a balance—using AI thoughtfully while preserving the human elements that make correspondence genuine and effective.

Are you experiencing similar results with AI in your outreach efforts? Share your insights and strategies in the comments.

How Canva doubled it’s engineering growth rate in 6 months

Driving Rapid Engineering Growth: Canva’s Strategic Recruitment Approach

In today’s fast-paced digital landscape, a company’s capacity to release innovative products hinges significantly on its talent acquisition strategies. For technology companies experiencing rapid growth and ambitious development plans, securing the right engineering talent becomes a critical challenge—especially amidst widespread talent shortages.

Recently, Canva, a leading online design platform, demonstrated how targeted adjustments to recruitment processes can dramatically accelerate team expansion. Rick Goodfellow, Head of Talent Acquisition at Canva, shared insights into the strategic initiatives that enabled the company to double its engineering growth rate within just six months.

Addressing Talent Shortages with Strategic Recruitment Innovation

Faced with high demand for new engineering talent and limited available candidates, Canva’s talent acquisition team embarked on a refined approach to sourcing and engaging potential hires. Recognizing that traditional recruitment methods alone were insufficient to meet their aggressive growth targets, the team introduced several key changes designed to optimize their hiring pipeline.

Key Strategies Implemented at Canva

1. Streamlined Candidate Experience: Simplifying the application process to reduce barriers and encourage more qualified candidates to engage with Canva’s opportunities.

2. Enhanced Employer Branding: Highlighting Canva’s innovative culture and growth prospects through targeted outreach to attract top-tier engineers.

3. Data-Driven Hiring Decisions: Leveraging analytics to identify bottlenecks in the recruitment funnel and tailor outreach efforts accordingly.

4. Refined Assessment Processes: Incorporating practical assessment techniques to better evaluate technical skills and cultural fit early in the process.

5. Building a Talent Community: Establishing a pool of passive candidates and nurturing ongoing relationships to ensure a steady flow of potential hires.

Results and Implications

By adopting these targeted strategies, Canva managed to significantly accelerate its hiring rate, effectively doubling its engineering team within six months. This remarkable achievement underscores how a proactive and adaptable recruitment function can overcome talent shortages and support aggressive product development goals.

Conclusion

Canva’s experience offers valuable lessons for other technology organizations facing similar challenges. Strategic enhancements to recruitment processes—centered around candidate experience, branding, data utilization, and relationship-building—can lead to substantial growth in engineering capacity. As the digital landscape continues to evolve, companies that prioritize innovative talent acquisition will be better positioned to drive sustained innovation and competitive advantage.

For more insights, read Canva’s detailed approach in their recent publication here.

Crosspost from r/Human Resources, but how many REQs is too much

Balancing High Recruitment Demands: When Is Too Much Too Much?

In the fast-paced world of human resources and talent acquisition, recruiters often find themselves navigating a complex landscape of job openings, candidate sourcing, and organizational priorities. Recently, a recruiter’s experience shed light on the challenge of managing an overwhelming workload — specifically, the impact of handling an excessive number of requisitions (REQs).

The Challenge of High REQ Volumes

Imagine being the sole recruiter responsible for over 30 active roles, including both new requisitions and replacement positions for employees who have quit or been terminated. While this might seem like a standard challenge in staffing, the reality is that handling such volume can quickly become a source of significant stress and burnout.

Recruiting for general labor roles already demands considerable effort — sourcing suitable candidates, coordinating interviews, and managing expectations. When multiplied across numerous requisitions, these tasks can become daunting, especially for a single individual. The pressure amplifies when organizational leadership pushes for more openings, while the support structure remains stagnant or under-resourced.

The Impact on Recruiter Well-Being

In one candid reflection, a recruiter shared feelings of being overwhelmed and exhausted. The weight of managing so many positions led to anxiety, to the point where mornings began with a sense of dread, physical discomfort, and emotional fatigue. This highlights an important aspect of talent acquisition: the health and well-being of recruiters are vital to sustained organizational success.

Strategies for Managing Workload and Preventing Burnout

While the post underscores a common challenge, it also prompts a broader conversation about sustainable recruiting practices:

• Prioritization and Workflow Management: It’s essential to assess and prioritize requisitions based on urgency and business impact. Implementing structured workflows can help manage overload effectively.

• Resource Allocation: Organizations should evaluate whether current staffing levels and support systems align with demand. When the workload surpasses capacity, consider advocating for additional help or process improvements.

• Technology and Automation: Utilizing applicant tracking systems, automated outreach, and other recruiting tools can significantly reduce manual effort, allowing recruiters to focus on high-value activities.

• Open Communication: Regular check-ins with management to communicate workload challenges can lead to better resource planning and prevent burnout.

• Self-Care and Boundaries: Recruiters should be encouraged to set boundaries, take breaks, and seek support when needed to maintain mental and emotional health.

Conclusion

The experience shared by this dedicated recruiter underscores a critical reality in human resources: maintaining